Outbreak debrief template

Download the Alternative Format
(Word format, 64 KB,  4 pages)

e.g., OUTBREAK NAME

 

Post-Outbreak Debrief Teleconference

DATE/TIME

AGENDA

Teleconference Dial-in:

  Agenda Items Lead
1 Introduction and Roll Call PHAC- Outbreak Management Division
2

Post-Outbreak Updates

  • Epidemiological update
  
3 Other items to be discussed before debrief  
4

Debrief Session

  • Outline, scope, purpose and outcomes of debrief
  • Group discussion, guided by debrief template (below)
  • Summary of debrief recommendations and next steps
 Facilitated by:
5 Closing Remarks PHAC-OMD

 

  Meeting Participants
 

[] PHAC:
[] CFIA:
[] Health Canada:
[] BC:
[] AB:
[] SK:
[] MB:
[] ON:
[] QC:
[] NB:
[] NS:
[] PEI:
[] NL:
[] YT:
[] NT:
[] NU:

 

Steps/Issues Comments
(What worked well? What could work better next time?)		 Action Items and Recommendations

Initial stage of the outbreak

  • Outbreak detection and surveillance systems (e.g., notification through NESP, PulseNet)
  • Verifying the diagnosis through laboratory analysis (serotyping, PFGE, WGS)
  • Case definitions (define and identify cases)
  • Notification of partners (P/Ts, CDC, use of Public Health Alerts, senior management, Duty Officers)
    

Outbreak Investigation Coordination Committee

Initial Assessment

  • Was the assessment call held in a timely manner? Were partners given enough notice?

Activation

  • Decision-making and building consensus around activation of OICC?
  • Were the roles and responsibilities of the FIORP Duty Officers understood?

OICC Calls

  • Comments on OICC calls (e.g., frequency, structure, attendees)
    

Describe and orient the data in person, place and time

  • Were the epi summaries clear, helpful, and distributed in a timely manner?
  • Was the line-list easy to understand?
    

Hypothesis generation/evaluation

  • Develop hypotheses (interviews, interaction with local/provincial partners)
  • Evaluate hypotheses (CDC collaboration, review of hypothesis generating interviews)
  • Refine hypotheses and carry out additional studies (analytic study methodology, preparation, questionnaire development, implementation and interviewing, analysis)
    

Lab Investigation

  • Use of sequencing as part of the investigation 
  • Communication of laboratory results
    

Food safety investigation (traceback data, risk assessments, recalls, plant investigation, food/environmental sampling)

  • Was the appropriate information shared?
  • Was it clear? Timely?
  • Were the recalls initiated in a timely manner? Were they effective?
    

Communications

Within OICC:

  • Were email updates acceptable and frequent enough?
  • Communications between OICC/FIORP Duty Officers and senior management

Public communications

  • Decision-making around public communications
  • Were communications issued by PHAC and CFIA consistent/coordinated?
  • Were public communications effective?
    

Public Health Measures (what was done, implementation of control and prevention measures)

    

Post-outbreak

(declaring the outbreak over, closing the OICC, debrief session, final report, Outbreak Summaries)

  • Decision-making around declaring the outbreak over and closing the OICC
  • Was the debrief session held in a timely manner following the outbreak?
    

Other issues?